BoardSource’s Privacy Policy

BoardSource is committed to protecting the privacy of our members and all users of our online services.

Last Updated: December 10, 2014 – Changes can be viewed here.

BoardSource (either “we” or “us”) is committed to protecting the privacy of our members and all users of our online services. The following discloses our policy for gathering and disseminating information for this Web site located at www.boardsource.org (the “Site”). If you have any questions about your rights as a user of this Site, you may contact BoardSource.

Note: This privacy policy applies to the Site located at www.boardsource.org and to our offline practices. This online privacy policy does not apply to the Web sites of other companies, individuals, or organizations to which we may provide links. These Web sites may have different polices relating to your privacy and information they collect about you, and you should consult the privacy policies of each site you visit.

Certain parts of this policy are applicable to members, while other parts apply to nonmembers. A member is a person or organization that (i) is current with payment of their membership dues and (ii) is in good standing. A nonmember is any other person or organization other than a member. For questions on whether you may be a member or a nonmember, please contact our membership team.

A. Information We Collect

The information we learn from customers helps us personalize and continually improve your experience.

We collect two types of information about you when you visit the Site: personal information (such as, your name, address, telephone number, e-mail address, and credit card number), and non-personal, aggregate information (such as information regarding the pages on our Site you have visited and your IP address).

1. Personally Identifiable Information

The only personally identifying information that we collect and store about you is the information that you have chosen to provide to us. For example, if you become a member of Boardsource.org, we will collect your name, address, email address and other personal information so that we can process your requests. Further, if you make a purchase from the Site, we will collect your name, address, credit card number and other personal information in order to fulfill your order. We also may collect your personal information when you contact us via the Site.

Personal information will only be used for the reasons outlined in this policy, and will be retained only as long as necessary to fulfill the stated purposes, or for a period specifically required by law or regulation and thereafter will be disposed of securely or made anonymous so that it cannot be identified to any individual.

2. Non-Personally Identifiable Information

We collect non-personally identifiable information about you in the following ways:

o Your Internet Protocol (IP) address or the proxy address of your internet service provider (e.g. Verizon, Comcast, etc.);

o The resource on our server accessed as a result of the request, such as the web page, image, etc.;

o The query in the request;

o The name and version of your web browser;

o The content of any sent or received cookie, as defined below;

o The Uniform Resource Locator (URL) that was accessed before making the request for our web server;

o Other environmental variables, as described below.

This information is commonly collected by Web sites. It is only used to help us make our site more useful for you. With this data we learn about the number of visitors to our Site and the types of technology our visitors use.

a. Cookies
Some parts of this Web site may use a “cookie.” A cookie is a small amount of data that is sent to your browser from a Web site’s computers and stored on your computer’s hard drive. It often includes an anonymous unique identifier. There are two types of cookies: non-persistent and persistent cookies.

A non-persistent cookie enables a Web site to temporarily store information on your computer as you travel from one page to another. This cookie is automatically deleted from your machine when you close your browser.

A persistent cookie is kept even when you close your browser. You can manually delete these cookies using commands specific to your browser and computer system.

The BoardSource Web site uses non-persistent cookies to help track items put in your shopping cart and to allow a member to remain logged in as they move among Web pages.

BoardSource uses a persistent cookie if a member selects the “Remember me on this computer” option when logging in so that the member does not have to re-enter their User ID and password on subsequent Site visits. BoardSource also, on an anonymous basis, uses persistent cookies to help track the number of times a person visits the Site.

The Help feature on most browsers will tell you how to prevent your browser from accepting new cookies, how to have the browser notify you when you receive a new cookie, or how to disable cookies altogether. Because cookies allow you to take advantage of some of the Site’s essential features, we recommend that you leave them turned on. If you block or otherwise reject our cookies some of the Site features may not function properly.

b. Referrers, IP Addresses and Environmental Variables

We collect information through “referrers,” IP addresses, and various environmental variables. A “referrer” is information the web browser passes along to the Boardsource.org web server that references the URL from which you came. An “IP Address” is a number used by computers on a network to identify your computer so that data can be transmitted to you. An “environmental variable” may include but is not limited to the domain from which you access the Internet, the time you accessed the web site, the type of web browser and operating system or platform used, the Internet address or the web site you left to visit the BoardSource web site, the pages you visit while at the BoardSource web site and the Internet address of the web site you then visit. We may collect IP address information in order to administer the web site and to gather broad demographic information.

This information is commonly collected by Web sites. It is only used to help us make our site more useful for you. With this data we learn about the number of visitors to our Site and the types of technology our visitors use.

c. Google Analytics Information
We also collect information through Google Analytics Advertising Features, including Demographics & Interests reports. Google Analytics is a web analysis service provided by Google. Google utilizes the data collected to track and examine the use of www.boardsource.org to prepare reports on its activities and share them with other Google services. Google may use the data collected to contextualize and personalize the ads of its own advertising network.

We use this information to track age, gender, parental status, and interests of the visitors to our website to better understand our audience and customize our website to meet the needs of our audience.

You can opt out of the Google Analytics Advertising Features through Ad Settings or through Google Analytics browser opt-out option.

3. Aggregated Information

Aggregated Information refers to information we gather by compiling non-personally identifiable information to provide summaries of use of our website. We may use aggregated information to understand the interests of users as a group, but such aggregated information is not linked to individual users’ personally identifying information. Given the non-personally identifiable nature of this information, there are no restrictions under this Privacy Policy upon our right to aggregate this information and we may share this aggregated information with third parties and use this information in any way.

B. Sharing Your Information with Third Parties

We share customer information only as described below and only with third parties who follow practices at least as protective as those described in this Privacy Policy.

1. Members

We may share our members’ personally and non-personally identifiable information with third parties in order to fulfill a member request or otherwise complete a service.

In the unlikely event that all or substantially all of our assets are sold or transferred to another party, we may transfer the personally identifiable information of our members to the acquiring entity.

We also reserve the right to disclose the personal and non-personal information of our members if we reasonably believe we are required to do so by law; to protect our self or to protect the rights of another user; to reduce the risk of credit or other kind of fraud; or to comply with a court order.

We may also from time to time share the personal information of our members with third parties for research and development purposes.

We will not sell, rent or lend such personal information to any third parties, other than as specifically disclosed in this policy.

Other than as set out above, you will receive notice when information about you might go to third parties, and you will have an opportunity to choose not to share the information.

2. Nonmembers

We may share the personally identifiable information of our nonmembers with any affiliates, partners, agents, or other parties whose products and services may be of interest to you. If you are a nonmember and do not want us to share your information in this manner, please see the “CHOICE” section below.

We may also share our nonmembers’ personally and non-personally identifiable information with third parties in order to fulfill a nonmember request or otherwise complete a service.

In the unlikely event that all or substantially all of our assets are sold or transferred to another party, we may transfer the personally identifiable information of our nonmembers to the acquiring entity.

We also reserve the right to disclose the personal and non-personal information of our nonmembers if we reasonably believe we are required to do so by law; to protect our self or to protect the rights of another user; to reduce the risk of credit or other kind of fraud; or to comply with a court order.

C. User IDs and Passwords

Members who have registered to access member-only content on the Site have unique user IDs and passwords. Users who register on the Site may use their E-mail address or other user name as their user ID and may choose their own passwords.

Passwords are the private property of registered users. Users should not share their passwords with third parties. For reasons of security and privacy, we will not give out passwords to anyone. If you forget your password, you can request that your account information be re-sent to the E-mail address you originally provided during registration.

D. Third Party Links

This web site may contain links to other sites. Additionally, third party sites may from time to time link to the Site. PLEASE BE AWARE THAT WE ARE NOT RESPONSIBLE FOR THE CONTENT OR PRACTICES OF ANY OTHER SITES. We encourage our users to read the privacy statements of each and every web site that they visit. Our privacy policy applies solely to the Site, located at www.boardsource.org.

E. Choice & Access to Personal Information Collected

We provide you with the following choices regarding the use of your information:

  • You may choose not to provide us with any personal information, but we may not be able to process your requests;
  • You may set your browser not to accept cookies, or to warn you when a cookie is being placed on your computer. If you choose not to accept cookies, however, your ability to navigate this web site may be hindered and you will not be able to use our online shopping cart.
  • If you would like to unsubscribe to any of our services or would like us to remove you from any of our mailing lists, please email privacy@boardsource.org;
  • You may access the personal information we have collected about you and correct any inaccuracies. Please contact us by email at privacy@boardsource.org or by contacting us at the following address: Attn: Customer Relations, BoardSource, 750 9th Street NW, Suite 650, Washington, DC 20001-4590. Members who have registered online can also access and update their membership profile.
  • Members may request that their information not be included in the member directory. If a member does not want to be included, please send an e-mail to privacy@boardsource.org.
  • If you do not want us to share your information, please send an e-mail to privacy@boardsource.org.
  • If you have concerns about the personal information collected or how it is used, please send an email to privacy@boardsource.org.

F. Security

We make every effort to have reasonable security measures in place to protect the loss, misuse, or alteration of information under our control, including using Secure Sockets Layer (SSL) technology in our shopping cart to collect and transmit your information. We will transmit the entire credit card number to the appropriate credit card company during order processing.

It is important for you to protect against unauthorized access to your password and to your computer. Be sure to log out when finished using a shared computer. In addition, please do not email us your credit card number. We cannot guarantee the security of email, and we will not be liable if your email is obtained by a third party.

We have implemented security measures to protect users’ personally identifiable information from loss, misuse, and alteration. We use security measures, such as encrypted storage and password protection systems, to safeguard the confidentiality of users’ personally identifiable information. We reserve the right to change these security measures to accommodate new security technologies and methods. Although we have implemented security measures to protect a user’s personally identifiable information, please be advised that no security measures are perfect or impenetrable and users assume the risk of any security breaches.

If you have any questions about the security of our web site, please contact privacy@boardsource.org.

G. Notification of Changes

If we decide to change our privacy policy, we will post those changes on our privacy policy page so you will always be aware of what information we collect, how we use it, and under what circumstances we disclose it. If at any point we decide to use personally identifiable information in a manner materially different from that stated at the time it was collected, we will notify you. You will then have a choice as to whether or not we may use your information in this manner. We will use information in accordance with the privacy policy under which the information was collected.

H. Use of Website Content

The information contained on BoardSource’s website is provided for general informational purposes only. None of this information is intended or should be construed to be legal advice or a legal opinion. Although reasonable effort is made to ensure that the information contained on the website is as accurate as possible, omissions and errors may occur and the information may not reflect the most current developments. BoardSource expressly disclaims all liability to any person with respect to the consequences of any act or omission committed based upon reliance, in whole or in part, on any of the contents of the website.

I. Contacting BoardSource

If you have any questions about this privacy statement, the practices of BoardSource or its online service, or any other aspects of this Web site, please contact privacy@boardsource.org or call our Communications department between 9:00 a.m. and 5:00 p.m. Monday – Friday, Eastern Time at 877-892-6273.

All information you provide in any written communication will also be covered by this policy.

J. Special Policy Regarding Information from Children Under Thirteen

We do not sell products or services to children under the age of 13, and we do not knowingly collect personally identifiable information from any child under the age of 13 without parental consent. When we receive such information, we delete it as soon as we discover it and do not use it or share it with third parties.

K. Modifications

We may modify this privacy policy at any time by electronic notice posted on the Site. Your continued use of the Site after the date that such notices are posted will be deemed to be your agreement to the changed terms.